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Sponsored Programs/Office of Research Integrity Assurance

RESEARCH
SPONSORED PROGRAMS

The Executive Vice President for Research has the responsibility for all research programs conducted by the Georgia Institute of Technology and works with the deans, chairs, directors, and other department heads in establishing research policies and procedures. The office of the Vice President for Research (VPR) is responsible for submitting proposals and negotiating awards for all sponsored research at Georgia Tech.  This office is also responsible for non-financial compliance with research terms and conditions, compliance with federal and other research regulations, as well as subcontracting and intellectual property management. The VPR is responsible, in cooperation with Grants and Contracts Accounting, for negotiating facilities and administrative (indirect cost) rates. The VPR is responsible for the design and maintenance of an interactive automated database which integrates all contract administration functions and is used for management control and reporting.

The Office of Sponsored Programs, or OSP, and the industry contracting group in the Office of Industry Engagement submit proposals and negotiate awards in the name of one of the two contracting entities: GTRC for Resident Instruction or GTARC for the Georgia Tech Research Institute.  Sponsored awards executed by GTRC are for Resident Instruction and adhere to the OMB Uniform Administrative Requirements, Cost Principles, and Audit Requirements also known as 2 CFR 200.  Agreements executed by GTARC result in projects that will be conducted under commercial cost principles for non-profit organizations found in FAR 31.2.

OSP provides assistance and guidance in identifying, developing, processing and submission of formal proposals. OSP provides educational opportunities in research administration to the campus community.  Classes include Early Career Panel, New Faculty Orientation, Cayuse 424 (Grants.gov submissions), Certified Research Administrators (CRAs) and Departmental Research Admin Certification.   OSP is responsible for submitting all proposal and grant applications for sponsored research, other sponsored proposals and instruction from GTRC, GTARC and the Georgia Institute of Technology. Contracting Officers review proposals and cost estimates for compliance with sponsor requirements and Institute policies, and prepare the business portion of proposals. Contracting Officers serve as the sponsor’s point of contact for business matters, negotiate terms of the contract or grant, and sign, in conjunction with an officer of GTRC or GTARC, the resulting agreement.

After sponsored research projects are funded, OSP has the responsibility for monitoring active grants and contracts. Upon receipt of a signed agreement, an initial in-depth review of the award documents takes place and relevant initiation forms are prepared and distributed, complete project files are established and maintained for the duration of the program. All post-award project modifications to existing programs are processed by OSP. OSP is also responsible for the preparation and monitoring of subcontracts and consulting agreements issued by Georgia Tech under sponsored programs. Responsibilities include monitoring programs to see that potential problems in meeting contractual obligations (i.e., assurance of satisfactory performance) are called to the attention of Georgia Tech management. OSP is responsible for all contractual closeout actions, i.e., submission of final billing, research property and patent reports, and accounting for the disposition of classified documents. OSP distributes all proposals, tracks project deliverables and serves as the filing center for deliverable reports, pending receipt of final reports and subsequent submission to the Archives section of the Georgia Tech Library. OSP is also responsible for the preparation and administration of Small Business Administration (SBA) subcontracting plans.  As the central point for electronic research administration for sponsored projects, OSP maintains Georgia Tech’s access to Grants.gov, NSF FastLane, NIH Commons, and other federal electronic proposal submission systems.

As a unit within the Georgia Tech Research Corporation, the Office of Industry Engagement is also responsible for the protection, licensing, and management of the Institute’s intellectual property and other research results.  Technology Licensing Associates (TLAs) are responsible for the evaluation of inventions disclosed to the office, seeking protection for intellectual property as appropriate, and entering into a variety of different agreements that facilitate the utilization of the Institute’s innovations. Licensing Associates may enter into non-disclosure agreements related to commercialization efforts, material transfer agreements and a variety of licensing agreements.

Office of Research Integrity Assurance

The Georgia Institute of Technology is committed to the highest standards of integrity in all areas of research and resolves that such activities undertaken by faculty, staff, and students will be conducted in accordance with strict ethical principles and in compliance with federal, state, and institute regulations and policies.

The Office of Research Integrity Assurance works with faculty oversight committees and boards to promote the ethical and responsible conduct of research and to ensure compliance with regulatory requirements relating to research involving human and vertebrate animal subjects, recombinant DNA, synthetic nucleic acids, and export controlled technologies. The committees supported by this office include the three Institutional Review Boards, the Institutional Animal Care and Use Committee, the Institutional Biosafety Committee, and the Export Control Advisory Board.

Together with these faculty committees, the Office of Research Integrity Assurance facilitates ethical conduct of research through advance and continuing protocol review; monitoring and reporting; regular meetings for review of proposed and continuing research; providing educational programs for faculty, staff, and students; maintaining the institute’s Assurances and registrations with the appropriate government agencies; and submitting the required federal reports in a timely manner. The office oversees the development and implementation of policies, procedures, and educational programs which satisfy the many regulations governing the conduct of such research.  The Office of Research Integrity Assurance maintains the official institutional and committee records, including meeting agendas, minutes, committee/board rosters, and written policies and procedures in accordance with federal regulations and Board of Regents policy.  Reports of adverse events and other unanticipated problems are directed to this office, as are allegations of non-compliance.  In accordance with the policies of each committee and board, the Office of Research Integrity Assurance facilitates inquiry regarding the rare allegation of non-compliance.  Working in conjunction with the Office of Legal Affairs, the Office of Research Integrity Assurance files the Institute’s annual report of Possible Scientific or Other Scholarly Misconduct.

The Office of Research Integrity Assurance is responsible for issues relating to export controls including research reviews, policy, licensing, compliance, and education.  The office coordinates with Sponsored Programs, Legal Affairs, Research Security, Georgia Tech Research Institute (GTRI), and other campus units to ensure that export control issues are appropriately managed for sponsored research projects and many other scholarly activities.   Research Integrity Assurance has developed a master Technology Control Plan (TCP) for GTRI and, when necessary, the office prepares individual TCPs and Technology Management Plans collaboratively with faculty. Research Integrity Assurance offers workshops throughout the month on export controls for all faculty, staff, and students who will be working on technologies subject to the International Traffic in Arms or Export Administration Regulations or to regulations of the Office of Foreign Asset Control (OFAC) in the Department of the Treasury.

The Office of Research Integrity Assurance reports to the Vice President for Research and to the Executive Vice President for Research.

Source: Georgia Tech Research Corporation